administrative positions at auw
Senior administrative positions
currently open:
positions currently open:
DEAN OF STUDENTS/PROFESSOR
Reporting to the Vice Chancellor, the Dean of Students is responsible for sponsoring and guiding student co-curricular activities and programs, and for planning, directing, and coordinating the operation of Student Health Services, Student Center, Office for Students with Disabilities, Counseling Services, Transition to College Programs, Student Complaints and Discipline, and Alumni Office.
DUTIES:
- Provides leadership (hires, trains, manages staff) to the Division of Student Affairs.
- Coordinates with campus constituencies in developing and managing co-curricular learning and service opportunities, support and community initiatives.
- Provides leadership in the development, implementation and evaluation of New Student Orientation.
- Develops, recommends and implements policies and procedures related to student entry assessment, retention, and support programs. Directs short and long term department planning consistent with institutional goals.
- Provides leadership in the development of program assessments, evaluations, performance standard reviews, and student satisfaction; measures and collects, maintains, analyzes and distributes data.
- Prepares various annual and periodic reports, and coordinates development and distribution of written materials related to college policies including the Student Handbook, internal publications and other student-related information and materials.
- Administers the policies and regulations pertaining to students, including records, policies, and disciplinary procedures.
- Provides leadership for threat assessment, collaborates to develop procedures and protocols for emergency and threatening situations related to students, and consults with faculty and counselors in issues of student mental health, crisis management and emergency.
- Chairs and serves on various campus committees and policy development groups.
- Teaches one course per year in major field of study.
Residential Life and Dining
- Ensure and enhance the quality of student experiences in their residential spaces
- Work collaboratively with Resident Advisor, students, and relevant stakeholders to draft and implement dorm regulations, policies, and procedures
- Respond to student emergencies as they arise and develop appropriate action plans in collaboration with AUW’s Holistic, Health and Wellness Center and any relevant departments
- Work with catering staff to ensure that students’ nutritional needs are addressed
- Work collaboratively with university administrators to address student concerns that relate to health and safety issues on campus
University Administration
- Work with other senior staff to develop protocol addressing emerging issues that confront the University
- Collaborate with relevant stakeholders to develop and implement university policies related to student conduct and due process, including disciplinary action
- Collaborate with university administrators and resident counselor to facilitate the resolution of student-related grievances
- Oversee Student Affairs, Residential Life, and Office of the Internships staff and provide overall management of budget and program assessment
- Keep senior staff appraised of significant developments, issues, and needs related to student life
- Perform other duties as designated by the Vice Chancellor
REQUIREMENTS:
- Strong commitment to the mission of the Asian University for Women
- Sincere interest in working with diverse group of young Asian women and ability to listen effectively and build rapport with them
- Demonstrated ability to build effective working relationships and open communication with students, staff, and faculty
- Strong ability to create and manage program with organizational and multi-tasking skills
- Experience managing multiple offices and extensive supervisory experience
- Flexibility/Adaptability
- Cultural Sensitivity
- Ability to relate comfortably to individuals from diverse ethnic and socio-cultural backgrounds
- Ability to communicate effectively in writing and verbally to diverse audiences including donors, administrators, faculty, students, and staff
- Good judgment, strong initiative, detail-oriented, and a quick learner
- Ability to work well under tight deadlines
REQUIRED QUALIFICATIONS: Master's Degree in an appropriate field; progressively responsible experience in educational administration, student services, and/or teaching; provide evidence of leadership ability and high ethical value; a commitment to strategic planning and systematic evaluation in a collegial setting; demonstrated experience in program management and implementation; good written and oral communication and human relations skills; proficient in technology; ability to work effectively with a diverse faculty, staff and student body required; knowledge of assessment methods.
PREFERRED QUALIFICATIONS: Doctoral degree with appropriate experience and publications for tenured full professor position at AUW; experience working with diverse student body in higher education; knowledge of and sensitivity to region; additional regional language proficiency is desirable.
EQUIVALENCY STATEMENT: Applicants who do not meet the minimum requirements are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.
- Enthusiasm for living and working in Bangladesh within its socio-cultural and economic realities.
- Ability to work flexible hours (including occasional weekends)
- Strong computer skills (e.g., Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)) and Internet-based research
Preferences
- Knowledge of student development
- International or other cross-cultural experience
To apply, please send your cover letter and CV to: Kamal Ahmad, kamal.ahmad@asian-university.org
ASSOCIATE DIRECTOR OF DEVELOPMENT - PROPOSAL DEVELOPMENT
Added 17 February 2012
Job Description: As part of the development team, the Associate Director of Development is responsible for grants administration and reporting. He/She will develop proposal content, conduct research to identify prospective donors, build and maintain relationships with donors and prospects, coordinate grants administration and reporting, and act as the primary staff contact for the AUWSF Board of Directors.
Responsibilities
- Grants management, including but not limited to proposal writing and grant reports
- Development Research
- Conduct prospect research on individuals, foundations, corporations, etc.
- Carry out other research tasks as needed: including research on university policies, higher education, women’s education, and international development.
- Other Development Tasks
- Write letters on behalf of the President
- Primary Staff Liaison with the AUWSF Board of Directors
- Coordinate Board meetings, agendas, supplementary materials, etc.
Professional Experience/Qualifications
Excellent research and writing skills are required and previous development experience is strongly preferred. Experience with Raiser’s Edge fundraising software is a plus. A Bachelor’s degree is required.
This position may include some international travel.
To Apply
Please email your cover letter and resume to kamal.ahmad@asian-university.org.
PROJECT FINANCE OFFICER
Added 27 February 2011
The Project Finance Officer is responsible for overall financial planning and recording Keeping for the Project. He will work as a Hub between AUW Finance Department and AUW project Office, project Consultant & Contractor
Key Responsibilities
- Preparation of Management Accounts and MIS Report for Project.
- Preparation of Project budget and analysis of variance.
- Preparation of budgeted Cash flow statement for the Project and periodical review and comparison with actual cash flow. Also evaluation of project progress based on cash out lay.
- Appropriate record-keeping as per provisions of Public Procurement Act 2006 (PPA), Public Procurement Rules 2008 (PPR) and The World Bank’s Procurement and Consultant Guidelines (PG/CG) and AUW polices to ensure transparency of all financial Transactions of project.
- Financial evaluation of bids as per provisions of PPA, PPR, PG/CG.
- Monitoring project progress based on contractors earned credit.
- Checking and certifying contractor’s progress and final bills.
- Financial control of local and import based procurement.
- Interface with banks to open Letters of Credit
- Interface with GOB departments for import including Port, customs & VAT authorities.
- Administer inventory of material procured by AUW.
- Track procurement activity and measurements.
- Apply contractual remedies in case of receipt of defective goods or civil works including liquidated damages, replacement warranty, additional performance security etc.
- Liaise with Project Construction Consultant, Contractor and Finance department of AUW to ensure accurate and timely payment of invoices, as necessary for the business with the supplier/ Contractor.
Education & Experience Requirement
- CMA/ CA part qualified with Post-graduation in Accounting/ Finance/ Project Management/business/ management/ engineering or suitable equivalency having adequate Knowledge of IAS, IFRS, BAS & BFRS.
- 2-5 years of relevant experience in construction project. Knowledge of PPA, PPR & PG/CG and Working experience in international and cross functional project teams is considered as a strong asset.
- Good negotiation and communication skills in both English and Bangla.
To Apply:
Please e-mail your application to devlynn.lehuynh@asian-university.org. In the subject line of your e-mail, please indicate "Candidacy for position of Project Finance Officer."
A complete application package consists of the following:
- A letter of interest stating how your background and experiences suit the needs of this position
- Résumé, C.V., or Biodata
- 3 professional references
COMMUNICATIONS OFFICER
Added on 4 October 2011
The Asian University for Women in Chittagong, Bangladesh, seeks an energetic and proactive Communications Officer who will assist the Communications Manager in media outreach and fundraising efforts. These include:
- Preparing funding proposals
- Writing content for the website and keeping it up-to-date
- Producing newsletters
- Managing AUW’s overall communications strategy including press outreach, working with national and international reporters and bloggers, maintaining long-term relationships with media outlets, managing releases, planning press events, preparing talking points for interviews, drafting and placing op-eds
- Using social media including Facebook, blogs, Youtube and Twitter to promote AUW
Successful applicants will demonstrate resourcefulness, a good understanding of media relations and a passion for writing, women’s empowerment and AUW’s mission. A background in development is preferred.
Professional experience/qualifications
The successful candidate must possess the following:
- At least three years of professional experience in development communications, journalism, public relations or related field. Proven track record of producing and disseminating information, preferably in the development sector.
- Minimum of a Bachelor level degree preferably in the field of journalism, mass communications, public relations, Development Studies or any of the social sciences.
- Be capable of crafting and editing messages in various media formats (press releases, websites, stories etc.) targeting a variety of audiences.
- Have excellent written and oral communication skills; strong interpersonal and networking skills.
- Be proficient in spoken and written English and Bengali.
- Familiarity with the news media in Bangladesh would be an advantage.
- Have experience and interest in online media and social media including Facebook, Blogs, YouTube, Twitter and Flicker.
- Have an understanding of print, TV, radio and online media.
- Familiarity with website development preferred, but not necessary.
To Apply
Please send the following to Tapu.Barua@auw.edu.bd
- A letter of interest (in 500 to 700 words) stating how your background and experience fit the needs of this position and why you would choose to work with AUW
- CV
- 2 professional reference letters
- A sample of writing (published or unpublished)
DIRECTOR OF DEVELOPMENT (Cambridge, Massachusetts, USA)
Added 13 Oct 2011
The Asian University for Women Support Foundation (AUWSF) is a US 501 (c)(3) Cambridge-based organization that serves as the principal fundraising arm of the Asian University for Women (AUW), located in Chittagong, Bangladesh. The Asian University for Women is an emerging regional center of excellence that offers a liberal arts education and leadership development to young women from all across Asia and the Middle East, regardless of background. Currently, AUW has over 400 students from 12 countries throughout the region, including Afghanistan, Bangladesh, Bhutan, Cambodia, India, Myanmar, Nepal, Pakistan, Palestine, the People's Republic of China, Sri Lanka, and Vietnam. The University is in its fourth year of operations.
Position
The Director of Development reports to the President/CEO of AUWSF and will be responsible for fundraising and donor relations. S/he will manage and direct all of the development efforts, including general and major giving from individuals, foundation relations, corporate partners, event fundraising, and government funding.
Responsibilities
- Plan and execute the various activities that ensure annual fundraising goals are met, including individual giving, foundation grants, corporate support, and government funding. AUWSF’s fundraising goal was $12 million in 2011 for operating expenses, plus an additional amount for capital projects.
- Articulate a development growth strategy to meet the current and future needs of the organization in the form of a multi-year, strategic plan for development.
- Personally cultivate, maintain, and nurture relationships with major individual/institutional donors and solicit support as needed.
- Expand visibility and support within foundations, corporations, bilateral and multilateral organizations, and other target donor constituencies.
- Design a prospecting program to identify potential donors so as to broaden AUWSF’s base of support over time and support increased major gifts activity.
- Lead the Development team and manage future recruiting of new staff as appropriate.
- Direct operational aspects of development department including database (Raiser's Edge) management, recordkeeping, and reporting.
- In collaboration with the President/CEO, play a key role in developing fundraising messages that align with the organizational vision and capture the unique mission of AUW. Oversee the creation and management of fundraising materials incorporating these messages.
- Work with the AUWSF Board of Directors and international support groups to maximize their interests, time and abilities to further the fundraising effort.
- Provide staff support to the Development Committee of the Board of Directors, including engaging members in development of creative fundraising strategies and supporting the committee's involvement in fundraising execution.
Professional Experience/Qualifications
The successful candidate will have a strong development track record and 5-7 years of fundraising leadership experience, preferably with a background in Asia, higher education, international development, and/or women’s issues.
Specific previous experiences and qualifications include:
- Passionate belief in the Asian University for Women’s mission, vision, and values.
- Strong sensitivity and commitment to cultural, racial, ethnic, sexual, and socioeconomic diversity.
- Have the ability to design and implement a comprehensive development program and demonstrated skill in the full spectrum of development activities.
- Enjoy the challenges of a leadership role, including managing people and processes, as well as multiple and competing priorities.
- Demonstrate strong communication skills, including the ability to write clearly and persuasively and to generate excitement about the mission of AUW.
- Succeed in building and maintaining relationships with individual donors and a successful track record of soliciting major individual gifts
- Be able to think strategically and execute with a sense of urgency.
- Offer business acumen, be accountable for her/his work and demonstrate high level of personal integrity.
- Have experience with Raiser's Edge (preferred).
- Willing to travel frequently both domestically and internationally.
- Hold a B.A./B.S. degree (required); Master's degree preferred.
To Apply
Please email your cover letter and resume to kamal.ahmad@asian-university.org.
ADMINISTRATIVE COORDINATOR– Registrar’s Office
Added 24 Oct 2011
The Administrative Assistant is responsible for the day to day management of administrative functions to assist in the coordination of activities of the Registrar’s office. In consultation with the Registrar, the incumbent contributes to the operations of all areas within the department including Registration, Articulation & Assessment Services and Student Records.
Using effective communication, problem-solving and analytical skills, the administrative Assistant provides accurate information and data for the purpose of informed decision-making, the coordinator provides direct support to the Registrar and must be able to understand and represent the position and priorities of the Registrar’s Office. A high degree of initiatives, independence of action and ability to achieve results without explicit guidance is expected. The ability to interpret policies and standard practices and deal with information that is sensitive or highly confidential is essential.
Due to the nature and seriousness of situations within this fast-paced, multi-functional environment, this position requires strong interpersonal and communications skills, good judgments, and the skills to remain tactful in sensitive situations with internal and external and with distraught students and parents.
Reports to: Registrar/ Deputy Registrar
Responsibilities:
1. Coordinates the Administrative functions for the Registrar’s Office:
- Researches, analyzes and compiles information for decision-making purposes of the Registrar/ Deputy Registrar.
- Writes and prepares correspondence, reports, presentations and other documents on behalf of the Registrar / Deputy Registrar.
- Tracks and monitors the progress of issues through to their resolution and indentifies points of intervention, Acts to problem solve and recommend solution.
- Provides information regarding policies, standard practices, procedures and collective agreements to indentify and support resolution of issues.
- Organizes and coordinates the orientation and training of new employees.
- Coordinates and maintains, in consultation with Campus Management and ITS, the assignment of office space and computer technology including furnishings, renovations, and maintenance and necessary.
2. Provides administrative support to the Registrar/ Deputy Registrar:
- Manages the calendar of the Registrar/ Deputy Registrar, including arranging appointments and meetings, ascertaining the purpose of these, identifying priorities, providing background material, and booking meeting rooms, organizing workflow activities.
- Acts as the area records representative and maintain administrative filing system ensuring AUW standards are met, including archiving and retrieval of documents.
- Attends meetings, record and distribute minutes
- Provides support for the hiring process including scheduling interviews, contacting candidates and preparing interview packages.
- Provides administrative support to department managers, supervisors and department staff, as necessary.
3. Managing and inputting data in Keystone data software:
- Carries out any lawful and reasonable instruction as instructed by reporting line.
- Provides data entry services to the Keystone database software.
- Ensures that confidentiality of data collected and stored are maintained
- Assures protection of the systems and data by performing at least one system back up per day.
- Assists when and where necessary in developing improved student records management
- Consults with software programmers and/or evaluators for troubleshooting database problems.
- Maintains accurate and up-to-date data.
- Attends required data entry trainings and meetings and provides input to enhance of data systems.
- Generates statistical and data reports as and when required.
- Produces automated reports on request.
- Other duties as assigned.
4. Delivers services of the Registrar / Deputy registrar:
- Represents the Registrar/ Director of Enrolment Services in their absence in order to communicate the position and priorities of the department.
- Makes decisions within guidelines, in the absence of the Registrar/ Deputy Registrar.
- Responds to inquiries and resolves issues, with students, staff, and members of the public
- Responds to students in crisis or distress and provides appropriate information or resolves the issue.
- Provides guidance and advice, on academic policies related to the Registrar’s Office, to students, faculty, Chairs and Deans such as admission requirements and student appeal processes.
- Accesses confidential student records in order to conduct research in order to resolve academic related issues in consultation with Chairs and Deans.
Requirements/ Qualifications:
Education: Bachelor’s degree or an equivalent combination of education and experience
Experience:
- Minimum of two year’s relevant experience in a post-secondary setting with an understanding of the post –Secondary / Student services environment.
- Experience interpreting policies and standard practices that deal with information that is sensitive or highly confidential
- Knowledge and understanding of administrative processes and procedure used in the application of policies and standard practices related to the fair treatment of students, Proficiency with using Microsoft Office software, and a willingness to update skills on an ongoing basis.
- Experience in managing projects independently.
To Apply:
A complete application package consists of the following:
- A letter of interest stating how your background and experiences fit the needs of this position
- Résumé, C.V., or Biodata
- 1 short writing sample
- 3 professional references
Please e-mail your application to tapu.barua@auw.edu.bd. In the subject line of your email, please indicate “Candidacy for Administrative Coordinator - Registrar’s Office”.
REGISTRAR
Added 13 Feb 2012
The Registrar will oversee the collection, maintenance, and handling of student records. The Registrar, reporting to the Provost / VC, will work with the Deans, Dean of Students, and Coordinator of the Access Academy to oversee course scheduling and registration, maintain student academic records, generate enrollment reports, and ensure compliance with academic policies.
Duties:
- Assume responsibility for student information using Filemaker Pro (database system)and ensure integrity of the University's academic and student record keeping;
- Maintain student enrollment records and transcripts, organize registration procedures, schedule courses and classrooms and prepare master course schedule;
- Evaluate transfer credits and facilitate student transfers;
- Ensure confidentiality in the storage, maintenance, handling, and transfer of student records;
- Interpret registration management practices to students, faculty, and other constituencies ;
- Monitor developments in technology to support registration and record keeping ;
- Ensure compliance with academic, regulatory, and accreditation policies and requirements;
- Collect and generate student data;
- Work with the Dean of Students to plan Student Orientation;
- Maintain student assessment data, be responsible for longitudinal studies;
- Maintain and update Student and Parent Handbooks annually when necessary;
- Maintain University Academic calendar; and
- Oversee the administration and tabulation of course evaluations.
- The Registrar is accountable for the effectiveness of the administration of all financial assistance and academic scholarship programs administered on behalf of the University.
- The Registrar provides input to policy and procedural deliberations and acts decisively to ensure that Government, University and Faculty policies related to student admission, academic progress, and student records and financial aid are fairly and appropriately reflected in administrative systems and procedures supporting processes at University and Faculty levels.
- Assist with and/or present programs on alumni career services needs (example: Alumni Networking Program) and in the planning of alumni events such as banquets, specialty programs, awards ceremonies, commencement activities, and alumni weekend.
- Facilitate the Alumni Association by coordinating meetings, discussing topics of concern to students and alumni, record keeping, and participating in campus activities and events
- Assist in coordinating a method of keeping accurate records of alumni.
In addition, the Registrar will serve as a member of the Provost’s strategic planning team, with a focus on:
- Student development
- Understanding and proposing linkages across admissions, registrar, scholarship and internship tracking, etc., so that the students experience an integrated and seamless transition through the University experience (from admission to graduation).
- Providing input on the capabilities needed for database systems that support the desired intellectual and operational linkages between all aspects of student affairs (admissions, registrar, internships, etc.)
- Problem solve, analysis and resolution of student disputes as they relate to records and registration
- Collaborate with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including catalog and registration/records policy questions.
- Advising senior management of the University on locally administered financial aid programs and merit scholarship programs.
Qualifications:
- A bachelor’s degree is required.
- Experience working in admissions, registrar’s office, and/or institutional research in an educational setting.
- Experience with database systems.
- The patience and flexibility to work in a developing country as part of an international university.
- Fluent in English
To apply:
A complete application package consists of the following:
- A letter of interest stating how your background and experiences fit the needs of this position
- Resume, C.V., or Biodata
- 3 professional references
Please e-mail your application to tapu.barua@auw.edu.bd. In the subject line of your email, please indicate “Registrar.”
Review of applications begins immediately and will continue until the position is filled.
RESIDENT ADVISORS
Added 24 Oct 2011
The Asian University for Women (AUW) is a new institution in Chittagong, Bangladesh, with the mission to prepare women of high ability and potential to meet society's challenges and effect positive change. AUW offers an innovative, rigorous curriculum that encompasses the liberal arts and sciences at the undergraduate level and professional training in fields such as computer science, environmental engineering, law, and management at the graduate level. The University aspires to be the region's center of excellence for education and leadership development for women from many nations, cultures and socioeconomic backgrounds.
This position is based in Chittagong, Bangladesh.
AUW seeks to recruit a number of Resident Advisors (RA) to support student life and activities on its campus in Chittagong. RAs are provided with reasonably furnished free living quarters within the AUW dormitories. Each RA develops a particular portfolio of student activities based on her prior experience and talents in a range of extra-curricular activities, including community service, music, drama, sports, etc.
The ideal candidate will have graduated from a noted university in Bangladesh in the last five years and have gained exposure and experience in working with young adults. Most importantly we seek candidates who are mature, responsible, have a capacity to maintain calm in times of crises, and have a keen sense of humour. It is a person who would be looked upon by the students and would be the frontline role model for our students from diverse communities. Each RA will be responsible for the welfare and care of approximately 50 resident students.
To apply:
A complete application package consists of the following:
- A letter of interest stating how your background and experiences fit the needs of this position
- Resume, C.V., or Biodata
- 3 professional references
Please e-mail your application to tapu.barua@auw.edu.bd. In the subject line of your email, please indicate “Resident Advisor.”
Review of applications begins immediately and will continue until the position is filled.
HUMAN RESOURCE MANAGER (HRM)
Added 22nd Dec 2011
Asian University for Women seeks a Human Resources Manager to be based in Chittagong, Bangladesh. The Human Resources Manager is a member of the Senior Management Team and is accountable for the supporting the management and growth of staff potential through development and implementation of HR strategies, policies, systems and processes for its academic, professional and administrative staff. As Human Resources Manager this position will be responsible for staff recruitment, development and retention as well as discipline and maintenance. The Human Resources Manager will guide renewal of compensation guidelines, establishment and execution of a robust performance evaluation system, and a variety of other tasks including:
Administer compensation, benefits and performance management systems, and safety and recreation programs
- Identify staff vacancies and recruit, interview and select applicants
- Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits
- Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
- Plan and conduct new employee orientation to foster positive attitude toward organizational objectives
- Analyze training needs to design employee development, language training and health and safety programs
- Improve the management of performance evaluation of all non-academic staff
- Conduct exit interviews to identify reasons for employee termination
- Adhere to the Bangladesh Labour Code 2006
- Any other responsibilities as assigned by the Board to achieve its objectives.
The Human Resources Manager is likely to possess
- A MBA or equivalent Masters degree from a leading University;
- At least 5 years experience in working in Human Resources or in a managerial position with a significant staffing complement in a University or NGO;
- Experience in development and implementation of policy, processes and systems.
- Demonstrated knowledge of organisational and management theory, principles, and practice and the ability to organise and direct major programs, solve program difficulties and conflicts, and make and defend policy decisions;
- The ability to build relationships with staff by assuming accountability for decisions, action and results and ensure that issues are followed through to resolution;
- Demonstrated experience in the creation of new organisational roles or functions.
- Knowledge of the institutional environment including the principles of financial management and the management of a complex organization
To Apply:
A complete application includes the following:
- A letter of interest stating how your background and experiences fit the needs of this position and why you would choose to work with AUW
- Résumé, C.V., or Biodata
- 3 professional references
Applications should be e-mailed to: devlynn.lehuynh@ asian-university.org Review of applications will begin on December 31, 2011 and continue until the positions are filled.
As an equal opportunity employer, the Asian University for Women strongly encourages highly qualified women and members of minority community to apply.
