administrative positions at auw

position currently open at auw (chittagong, bangladesh):

 

• Director, Health and Wellness Center
• Admissions Officer
• Resident Advisor
• Clinical or Counseling Psychologist
• Communications and Marketing Director
• Assistant Superintendent
• Chief of Staff, Office of the Vice Chancellor

 

DIRECTOR, HEALTH AND WELLNESS CENTER

Added 23 Mar 2013

JOB SUMMARY

Responsible for the administration of the Asian University for Women (AUW) Health and Wellness Center. Performs professional services in the practice of medicine at the AUW Health Clinic. Responsible for the development of medical protocols, efficient operation of the clinic's business office, assuring medical staff compliance with training and licensing requirements, and providing quality health education programs. Work is performed under minimal supervision and performance is based on the effective operation of the administrative function. The performance evaluation is conducted through the performance evaluation system and in accordance with the AUW Policies & Procedures

ORGANIZATIONAL RELATIONSHIPS

Reports to: Vice Chancellor

Supervises: Consultant Physicians, Clinical Psychologists, Nurses, Administrative Coordinator, & Work-Study Students

The Director, Health and Wellness Center will be a passionate and socially empathic leader who has exemplary organizational and communication skills and a deep understanding of the needs of AUW community. The Director, Health and Wellness Center must possess high ethical standards and integrity. As a a part of the Vice Chancellor’s Senior Staff team, the Director, Health and Wellness Center, will work collaboratively with the CFO, COO, Director of Admissions, HR, Dean of Students, and the Resident Faculty.

PRIMARY DUTIES - May include, but not limited to the following:

• Establishes administrative policies, procedures, and controls to assure provision of high-quality, ambulatory health care services to university students and injured university employees.
• Develops clinic protocols.
• Determines the need for contractual agreement with labs, pharmaceuticals and orders laboratory, radiographic, or other studies to establish or support a diagnosis.
• Writes progress notes in the medical record insuring complete documentation of existing medical conditions and treatments prescribed.
• Prepares medical correspondence and reports as needed.
• Provides direct supervision and training to the counseling staff, nursing staff, student volunteers, and admin staff.
• Functions as a health team leader in emergency situations.
• Participates in providing educational programming for the university student on health issues.
• Develops and implements the annual budget for the Health and Wellness Center
• Implements adequate accounting controls to monitor assets, liabilities, revenues, and expenses.
• Provides outreach to the University community to promote health education.
• Interacts with academic departments and university staff members as a consultant in regard to health and medical issues or concerns.
• Participates in Student Life meetings, and prepares reports and plans as directed by the Vice Chancellor and Dean of Students.
• Responsible for establishing job standards for subordinate staff and effectively evaluating staff under charge.
• Work collaboratively with Consultant Physicians regarding health issue of student as and when required.
• Performs other duties as requested/ required.

EDUCATION

Post-graduate degree in a relevant field.

EXPERIENCE

Minimum of five years of administrative experience in a clinical setting. Progressive health care experience required to adequately provide the knowledge and skills necessary in the health clinic.

Experience in creating and introducing new plans with attention to detail and functionality.

Keeping up-to-date with changing technologies and new theories of health are important to this position as well, because updating existing programs requires a different approach from starting new ones.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex situation, using manpower, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to establish and maintain effective work relationships with students, faculty & staff.
• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
• Ability to apply budgetary and fiscal planning techniques within financial constraints.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively -orally, by phone, in person, and in writing.
• Ability to respond to emergency situations in a timely manner.
• knowledge of social and cultural influence in health, illness and caring pattern

WORK ENVIRONMENT

Supervisors are responsible for maintaining an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed indoors in an office or clinic setting. The noise level is usually low to moderate. While performing the duties of this position, the employee may be required to travel.

SAFETY

Supervisors are responsible for the safety of their employees by creating and maintaining a safe work environment. New employees should be provided with safety instruction during the first 30 days of employment and receive, as applicable, annual refresher safety training. Supervisors should operate equipment safely and report any unsafe work conditions or practices to Management or Safety Coordinator. Supervisors should insure that employees work in a safe manner and submit injury/accident reports to the Office of Human Resources within 24 hours of notification.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To Apply:

Interested applicants should send their CVs along with Cover Letter detailing how their qualifications, skills, abilities and experience meet the specific requirements of the role, as outlined in the job description and two references (Name & Contact Information) addressing to Director of HR through E-mail: at hrd@auw.edu.bd, Please mention the position applied on the subject line. Only short listed candidates will be contacted. Review of applications will begin immediately and continue until the position is filled.

[Return to Top]

ADMISSIONS OFFICER

Added 15 Apr 2013

We are currently looking for a suitable candidate for the position of “Admissions Officer” at the Asian University for Women (AUW), Chittagong, Bangladesh.

Job Responsibilities:

• Works under the guidance of the Senior Admissions Officer and Director of Admissions.
• Identifies recruitment targets and implements recruitment strategies.
• Develops recruitment materials, including the CC recruitment pack among others.
• Sets expectations of, communicates with, and monitors the progress of CCs.
• Counsels prospective students, parents, and guidance counselors about admissions.
• Selects shortlisted applicants and admits applicants for enrollment.
• Conducts national and/or international admissions visits.
• Researches the educational landscape and country profile of each country.
• Establishes contacts and connections in target countries and maintains the contact database.
• Prepares the Entrance exam and personal interview and evaluates the results.
• Manages the budgeting process for CCs and monitors reimbursements.
• Evaluates the recruitment process and recommends changes for the next recruitment cycle.
• Monitors and supervisors the Office Assistant and any Interns.

Qualification:

• BA, MA, BBA or MBA with prior experience in admissions.
• Excellent oral and written English communication skills.
• Strong interpersonal, organizational, and time management skills.
• Ability to collect, manages, analyze and professionally prepare data.
• Ability to understand, articulates, and promotes the vision and mission of AUW.
• Demonstrates computer skills including in regard to spreadsheets, databases and web pages.
• Willingness to travel during the recruiting season in Bangladesh or internationally.
• Enthusiasm, energy, collegiality, commitment to diversity, and passion for excellence.

We Offer:

• Professional & multicultural working environment.
• Attractive compensation package.

To Apply:

Interested applicants should send their CVs along with Cover Letter detailing how their qualifications, skills, abilities and experience meet the specific requirements of the role, as outlined in the job description and two references (Name & Contact Information) addressing to Director of HR through E-mail: at hrd@auw.edu.bd, by April 28, 2013. Please mention the position applied on the subject line. Only short listed candidates will be contacted.

[Return to Top]

RESIDENT ADVISOR

Added 10 Mar 2013

The Resident Advisor (RA), one of the most important positions in Housing and Residence Life, often serves as the face and the voice of the department. As such, all RAs must be committed to creating a community that commits to unwavering curiosity, pursues self-understanding and integrity, practices civility, prepares each other for a life of courageous leadership and embraces the University’s motto as a way of life. Under the direction and supervision of Dean of Student & Resident Faculty, RAs are expected to assist in the development of community, encourage student initiated programming, and report inappropriate behavior. They provide support in emergencies and times of personal stress.

RAs are expected to serve as role models on campus, exhibit the ability to be an effective listener and an excellent resource, and to show ethical behavior at all times. Due to the unique nature of the position of the RA, work cannot easily be translated into hours worked per day or week. The RA job requires both regularly scheduled responsibilities and times at which RAs are available and accessible to community residents.

The RA’s primary responsibility is to develop relationships with each and every resident in their community so that residents can know and be known. RAs serve as mentors, advisors, and friends to dorm residents.

Administrative Tasks:

The Resident Advisor is expected to perform administrative duties related to the day-to-day operations of the dormitories. The Resident Advisor is expected:

• To attend all sessions of student orientation and in-service training meetings and other University sponsored activities as designated by the Dean of students.
• To maintain a schedule in order to be visible and regularly available to residents.
• RAs may be required to remain in residence during a Break, and take a duty shift. The Resident Faculty will establish duty schedules every semester.
• To read and be familiar with the current Student handbook and any other material distributed by other department administrators.
• To encourage students to respect each other’s rights and fulfill their obligations regarding the University rules and regulations. Violations of University policies may result in termination.

1. To work on weeknight and weekend duty, and “on-call” responsibilities as scheduled by the Resident Faculty.
2. Effectively and promptly communicate information to the residents; conduct dorm meetings. Regularly check email accounts and respond promptly.
3. Communicate regularly with Resident Faculty, Dean of Students concerning incidents or other concerns and submit incident reports as necessary.
4. Perform other duties as assigned.

On-call duty expectations/ Responsibilities for operational services:

• To observe and report problems in the performance of safety/security personnel, equipment and in the operation of security systems.
• To respond to emergencies appropriately, according to the University Safety & Security procedures.
• Ensure student awareness of fire and other safety regulations; assist with fire alarm evacuations.
• To participate in emergency drills and the dissemination of fire safety, emergency and security information.
• Duty usually requires carrying a cell phone and being within a few minutes (no more than fifteen minutes) travel time of the residence during the entire on-duty period. RAs are expected to refrain from activities (both prior to and during duty) that would impair their ability to respond appropriately to a situation while on duty. In addition, RAs using a cell phone as their primary phone service must provide the phone number to the Dean of Student & Resident Faculty.
• A regular duty schedule which includes desk hours will be worked out by each staff team immediately following registration each semester.
• During the day, RAs serve as part of an on-call status as determined by the department under the direction of the Resident Faculty.
• Night time duty will begin at 5:30pm and end at 8am. During night duty, RAs are not to leave their station after 10pm except as approved by the Resident Faculty on duty.
• RAs are expected to assist the security and housekeeping on non-duty days/nights as well.
• Shall notify Residence Faculty on duty if they need to switch while on duty.
• Shall notify and have Resident Faculty approval no later than 48 hours in advance when leaving for a weekend.
• Shall not be gone overnight unless given prior approval by the Resident Faculty.
• Shall not be away from campus more than two (2) weekends a month.
• Shall be on duty as directed by the Resident Faculty for the opening and closing of dorms during the Fall and Spring semesters.

We Require:

• Minimum Graduate from reputed University.
• At least 3-5 years experience in similar field.
• Fluency in English and Bengali, both speaking & writing is must.
• Good IT knowledge.
• Good interpersonal & Communication skill.

We Offer:

• Professional & multicultural working environment.
• Attractive compensation package.
• Accommodation at campus premises.

To Apply:

Interested applicants should send their CVs along with Cover Letter detailing how their qualifications, skills, abilities and experience meet the specific requirements of the role, as outlined in the job description and two references (Name & Contact Information) addressing to Director of HR through E-mail: at hrd@auw.edu.bd, Please mention the position applied on the subject line. Only short listed candidates will be contacted. Review of applications will begin immediately and continue until the position is filled.

[Return to Top]

CLINICAL OR COUNSELING PSYCHOLOGIST

Added 10 Mar 2013

Overview

The Asian University for Women (www.asian-university.org) seeks one (1) Clinical or Counseling Psychologist who will be responsible for providing psychological consultation and overseeing mental health services offered at the Health Centre at AUW.  This is a full-time position based in Chittagong, Bangladesh.

This position is ideal for individuals with psychological expertise of an international standard, strong communication skills in English, possessing a proactive stance in providing psychological awareness, consultation and management, and experience working with Asian client groups. They must have a sensitivity to and familiarity with the distinctive psychosocial issues and ethos of Asian populations and the ability to create and use culturally nuanced psycho-social interventions within a multicultural educational community.

The Clinical/Counseling Psychologist will report to the Dean of Students, and work collaboratively with the multidisciplinary team of the Health Centre.

About the Health Centre

The Health Centre at AUW is responsible for the health and well-being of the entire AUW community of over 550 people. This community is comprised of a growing residential student population of 450 from 12 Asian countries, staff, faculty, and teachers from Bangladesh, and other countries including Australia, Canada, India, UK, and USA. The clinic is staffed by two nurses who are from Bangladesh and three from the Philippines. They will work closely with AUW’s Clinical/Counselling Psychologist. Counselling and psychotherapeutic support are offered to all students and staff, along with skills building and awareness raising workshops to meet a wide range of health and psycho-social needs.

Job requirements

• Satisfactory completion of an accredited Clinical/Counseling Psychology program, preferably a doctoral degree (either a PhD or PsyD) that included the study of models of psychopathology, psychometric and neuropsychological assessment, two or more distinct psychological therapies and lifespan developmental psychology.

• Specialist post qualification training, with a minimum of 2 years experience working as a qualified clinical/counseling psychologist, with at least one year of supervised clinical training.

• Experience of psychological assessment, and individual and group based treatment of clients across wide range of Asian and other cultures.

• Skills in the formulation of problems from a psychological perspective and in the implementation of specialist psychological therapies, interventions and management techniques that are appropriate for use with variety of presenting problems common in a multicultural educational community. Able to deliver established/evidenced based psychological therapy.

• Highly developed interpersonal and communication skills (written and verbal) including the ability to empathically, sensitively and effectively communicate clinical and condition related information, or provide advice based on clinical assessment to clients, their families, nursing staff, and professional colleagues (within AUW) when appropriate, which could sometimes be sensitive, potentially distressing, contentious, or challenging.
• Ability to provide training on relevant psychological topics, using a variety of multi-media materials suitable for presentations within public, professional and academic settings.

Primary Responsibilities

• Supervise and advise on all matters related to mental health of students, staff, and faculty in the Health Centre clinic working in collaboration with the medical/nursing team.
• Consultation
• Client care: assessment, diagnosis,  treatment/ interventions
• Develop treatment plans in consultation with members of health team
• Supervise the management and follow-up of all cases.
• Make referrals, and  investigations when appropriate
• Develop and maintain professional system of confidential record keeping and reporting
•  Work in close collaboration with health care team
• Contribute to case discussions with health care team, leading discussions on specific clients in case load.
• Discuss preventive and preparative measures for likely illnesses, conditions and situations of risk in the community.
• Contribute to on-going learning and a reflective style of service delivery among health care team.
• Contribute to  research and development of the Health Centre and its psychological service provision
• Contribute to institutional development, and health education initiatives in collaboration with the health care team and AUW administration when required.
• Where necessary, develop psychological service protocol, policies and practices for on-going services, as well as for emergency response.
• Advise student affairs, Residential life, Admissions, and other departments of AUW on issues related to psychological health and emotional wellbeing.
• Contribute to health education initiatives and the mentoring of student health assistants and volunteers.
• On-call duties
• Consultation to advise nurses on cases related to psychological case management, medication, and patient care issues relevant to clients
• Attendance to emergencies when required for psychological  intervention

Preference will be given to candidates with:

• Experience providing psychological service in multicultural settings.
• Experience working within educational communities / campuses and can work with ease with students and young people, providing input at different levels of the system.
• Willingness to adopt educative approach in student consultations, encouraging a sense of awareness and responsibility for one’s own psychological wellbeing and ones influence on the wellbeing of others in the community.
• Ability to communicate smoothly and fluently in an English environment.

Other Info:

• Salary will be commensurate with experience and qualifications.

To Apply:

Please e-mail your application to hrd@auw.edu.bd.  A complete application package consists of the following:

• A cover letter of interest stating how your background and experiences fit the needs of this position
• Résumé, C.V., or Bio data
• 3 professional references

Selected applicants may be invited to submit additional documents.

Review of applications will begin immediately and continue until the position is filled.

[Return to Top]

COMMUNICATIONS AND MARKETING DIRECTOR

Added 6 Mar 2013

Organization

The Asian University for Women is an emerging regional center of excellence that offers a liberal arts education, graduate school training, and leadership development to young women from all across Asia and the Middle East, regardless of background. Currently, AUW has over 500 students from 12 countries throughout the region, including Afghanistan, Bangladesh, Bhutan, Cambodia, India, Myanmar, Nepal, Pakistan, Palestine, the People's Republic of China, Sri Lanka, and Vietnam. The University is in its fifth year of operations.

Position

AUW is seeking an energetic and proactive Communications and Marketing Director to lead its media outreach efforts.

Responsibilities

Responsibilities include managing AUW’s messaging, press outreach, and overall marketing and communications strategies; working with national and international reporters, bloggers; maintaining long-term relationships with media outlets; managing releases; planning press events; preparing talking points for interviews; drafting speeches; and drafting and placing op-eds.

The incumbent will be responsible to select messages to be conveyed to various groups through electronic, printed and other communication tools, and will work closely with all departments and staff to identify and develop necessary information necessary. S/he will have sound understanding of educational marketing strategies and will coordinate with both the student enrolment and fund raising staff to provide and receive inputs.

Candidates must have excellent knowledge of marketing strategy for the mission of an educational institution in Asian and internationally. They must have experience in developing and maintaining websites. Successful applicants will demonstrate resourcefulness, a thorough understanding of media relations, and a passion for women’s empowerment and AUW’s mission. A background in development and/or education is strongly preferred.

Professional Experience/Qualifications

Excellent writing skills and an interest in new media (Twitter, YouTube, blogging) are required and web site management and editing skills are strongly encouraged. An advanced degree in a relevant field and at least 3-5 years of experience of media relations, communications and marketing work is required.

This position may include some international travel.

A complete application should includes the following:

• A letter of interest stating how your background and experiences fit the needs of this position and why you would choose to work with AUW
• Résumé or a CV
• A writing sample
• Names of individuals with affiliation, email address, phone numbers, who would serve as reference.

Applications should be emailed to: hrd@auw.edu.bd. Review of applications will begin immediately and continue until the position is filled.

[Return to Top]

ASSISTANT SUPERINTENDENT

Added 20 Feb 2013

We are currently looking for a suitable Female candidate for the position of “Assistant Superintendent” at the Asian University for Women, Chittagong, Bangladesh.

Job Responsibilities:

01. Food ordering and supply management.

• Order food for the students in absence of Superintendent.
• Check bills and orders.

• Prepare monthly purchase requisition.

02. Weekly laundry and supply management and record keeping.

• Provide clean household items e.g. linen, mosquito net etc. for the used ones to the students, HHWC as well as OSA.
• Keep a tally and send to laundry.

Provide necessary cooking utensils to the Students’ Kitchen.

• To provide cleaning stuffs e.g. brooms, vim etc. to students, HHWC as well as other offices as required.
• Maintain register for laundry and supply.

• Prepare Gate Pass.

03. Inventory Control.

• Maintain record in stock register and in Computer to keep a track of goods received and issued to the students, different offices, faculty house and guest houses. 

• Check physical stock of the goods with the record every half yearly.

04. To maintain files e.g. paper and electronic.

• Label and organize all files clearly.
• Maintain important files properly.

• Keep electronic files in order and delete unnecessary files.

05. Students employee recruitment and management.

• Assist Superintendent to recruit student employee for the department.
• Take interview of student employee.
• Prepare the students’ duty roaster for the weekdays, weekends and holidays as well.
• Prepare students payment sheet and pay their salary.
• Provide guidance and support as and when required.

• Oversee their roles and responsibilities.

06. Involvement in students’ dormitory arrangement.

• Ensure whether furniture setting and cleaning is completed.

• Provide students with household items / cleaning stuffs for necessary cleaning.

•  Create a suitable environment for a student to live and study.

07. Monitor students’ whereabouts.

• Give permission the students to go out from Campus.
• And before giving permision ensure that the students must come back the campus within the time.

• Prepare students signing up sheet during term breaks.

• Keep record of students staying inside as well as outside the dorms. 

08. Investigate complaints regarding housekeeping service & equipment and take corrective action.

• To find out the complaints about accommodation and any other facilities.
• Monitor student facilities.
• Seek support of Maintenance to solve the problem.
• Arrange residential meeting with students and Head of Resident Faculty.
• Contact with maintenance, resident faculty or OSA if necessary.
• To consult Head of Resident Faculty as well as resident advisors to create more facilities for the students as required.

09. Ensure cleanliness of the students’ dorms.

• Create a suitable environment for a student to live and study.
• Arrange dorm cleaning program monthly twice.
• Sudden visit of students’ dorms.

• Make note of dorm visit and inform Superintendent if any unusal have been seen.

We Require:

• Minimum Graduate from reputed University.
• Experience in similar field will be given preference.
• Fluency in English and Bengali, both speaking & writing is necessary.
• Good IT knowledge.
• Good interpersonal & Communication skill.

We Offer:

• Professional & multicultural working environment.
• Attractive compensation package.

To Apply:

Interested applicants should send their CVs along with Cover Letter detailing how their qualifications, skills, abilities and experience meet the specific requirements of the role, as outlined in the job description and two references (Name & Contact Information) addressing to Director of HR through E-mail: at hrd@auw.edu.bd, Please mention the position applied on the subject line. Only short listed candidates will be contacted. Review of applications will begin on March 10, 2013 and continue until the position is filled.

[Return to Top]

CHIEF OF STAFF, OFFICE OF THE VICE CHANCELLOR

Added 17 April 2012

The Chief of Staff will provide high-level administrative support for the Office of the Vice Chancellor.

This position provides an opportunity for an individual with superior problem-solving, communication, and relationship-building skills to play a critical role in supporting the advancement of the mission of the Asian University for Women. This position requires a high level of attention to detail and confidentiality, and the ability to work efficiently in a fast-pasted environment.  This position will work closely with the AUW academic team as well as oversee the welfare of the Staff. 

Essential Functions

• Provide administrative and management support to the Vice Chancellor
• Manages calendars and meetings requests for the Office of the Vice Chancellor 
• Maintains communication and correspondence for VC office and among the Senior Management team as appropriate.  This may include preparing and distributing letters, briefings, debriefs, and reports
• Provide arrangements for internal and external meetings, including preparing agendas and typing meeting notes
• Researches various topics as needed and presents findings to the VC and other senior administrative team members
• Coordinates travel arrangements and prepares supporting materials for travel
• Works with internal and external individuals to ensure focus, deadlines, and follow up as needed for various projects
• Provide general office support
• Provide support for campus-wide activities within the AUW academic team as needed
• Perform data entry and filing as needed
• Assist with various projects and related duties as required

Personal Qualities

• Excellent verbal and written communication skills in English
• Highly efficient and detail-oriented
• Take strong initiative and can manage multiple projects simultaneously
• Exercise good judgment and time management skills
• Excellent organizational skills
• Patient, flexible, and positive
• Able to work under pressure and handle confidential matters with discretion
• Strong teamwork skills
• Strong interpersonal skills to work with individuals from diverse backgrounds

Education and Experience

• Bachelor’s degree in any field from a recognized University
• Fluency in English
• Strong computer skills, specifically in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and internet-based research
• Experience: Minimum of 3 years in a similar capacity at a reputable organization

To Apply

A complete application includes the following:

• A letter of interest stating how your background and experiences fit the needs of this position and why you would choose to work with AUW
• Résumé, C.V., or Biodata
• 3 professional references

Applications should be e-mailed to: tapu.barua@auw.edu.bd. Screening of applicants start immediately. The position will remain open until filled.

As an equal opportunity employer, the Asian University for Women strongly encourages highly qualified women and members of minority community to apply.

[Return to Top]